Going Paperless

Going Paperless

With the government’s push in ‘going green’, several ways have been introduced to limit the use of paper in different transactions. Advancements in technology have allowed us to pay our bills online and receive electronic statements. However, this may not seem enough.

There are more ways to prevent the unnecessary cutting of trees and spending a substantial amount of time and money in dealing with processes related to paper production. Yes! It’s high time for us to go paperless.

 

Here are some ways on how we can push going paperless:

  • Eliminate Unnecessary Mail Sources

According to homeowners, catalogs and junk mails are among the biggest sources of unnecessary paper. In order to opt out from these subscriptions, you can either contact the companies one by one to remove yourself from their list, or you can avail of an ‘en masse’ procedure to clean up your mailbox.

  • Direct marketing and credit card mails

These days, there are several websites offering an ‘en masse’ removal of your name from offer mailing lists. This includes direct marketing and credit card offers. Examples of these websites are optoutscreen.com and DMAchoice.

  • Take Advantage of PDF usage

Rather than printing documents, which takes up space for filing and paper for printing, ‘printing’ them as PDG files allows you to save the document to PDF. Scanning paperwork to PDF is also one way to go paperless. These days, several software serve for that purpose.

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  • Instead of Using Fax, Use Email

Using a fax machine means a double usage on paper. However, if you send an email, paper usage is eliminated. This particularly applies to business paper documents. In line with this, digitizing your signature also helps with the process. The digitized signature can be used in the electronic documents.

  • Capture Information Electronically

With the wide use of smartphones and digital cameras, electronic capture of information is highly possible. This also eliminates usage of paper. For instance, instead of writing down your grocery list, apps can be used on your smartphone to electronically jot down items to be included in your shopping/grocery.

Backing-up of data

Since no hard copy of documents exist in this attempt to go paperless, it is very important to have a backup in case your computer or hard drive fails. Other instances which can cause trouble are flood, fires, and other natural events. Even every day scenarios such as coffee spills and power outage can endanger the existence of your documents.

What Saving Paper Can Do

What a single person can do can help the population as a whole. Eliminating all paper documents in your home may not be possible. There are still other hard copy documents that need to be securely kept, such as house deeds, receipts, birth certificates, marriage certificates, etc. Using paper for other documents aside from these ones should be kept at a minimum level. After all, going paperless also means extra savings for the family. Plus, it also offers several advantages to the environment.

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